WP E-Commerce (v3.8)

This tutorial is for the old version of WP E-Commerce. The new version has everything under a “Products” tab in the sidebar and “Store” under the “Settings” tab. This tutorial will work as a general idea on how to use your WPSC/GetShopped site, but it is not the most current version so some things will be different.

Once logged into the admin control panel of your WordPress site, you will see a section in the left-hand sidebar about halfway down the page called Store.

If the store box is not expanded, click on the small gray arrow at the right side of the Store header to open it and view all the options within.

Aside from the quick view of your store’s numbers on the main Dashboard of your control panel, you will be working exclusively within this Store box for anything and everything related to the ECommerce portion of your website.

The three Quick View boxes in the main Dashboard of your control panel show you the at-a-glance overview of your store’s sales. These boxes can be dragged and dropped around the main Dashboard page so that they are organized more easily for you.

Clicking on the Store header will take you to the first link below it, Sales. This link shows you the current month at a glance and all placed/pending orders.

The numbers of Products, Groups, and Variations will vary depending on your site.

Clicking on the blue number next to Products will take you to the second page in the Store sidebar, Products, which allows you to add new products or edit current products in your shopping cart.

Clicking on the blue number next to Groups takes you to the third page in the Store sidebar, Categories, which allows you to view/edit the current product categories in your shopping cart. If you have an Office Supply store, for example, your Groups might be Writing Utensils and Stationary. Within the Writing Utensils Group, you would have pens, pencils, highlighters, etc. Within the Stationary group, you would have envelopes, notebooks, printing paper, etc. You can organize similar products into Groups so that they can be displayed on different category pages on your website.

Clicking on the blue number next to Variations takes you to the fourth page in the Store sidebar, Variations. In the above example of the Office Supply store, you might have blue, red, and black pens. It is the same product, but it comes in many different colors. This is where you would set the different options, or variations, of the exact same product.

Clicking on any of the numbers next to Sale, Pending Transaction, or Closed Transactions keeps you on the same page you are already on. You can set the status of an order from either the drop-down menu per order or you can set the status of multiple orders with the Bulk Actions drop-down menu on the top left.

Adding (and editing) New Products

IMPORTANT: I recommend adding one or two test products first to familiarize yourself with the software before adding new real products and certainly before editing existing products.

The left side of your Products page shows all products currently in your shopping cart. You can Edit, Delete, View, or Unpublish them from this area in the software. Unpublishing a product makes it not visible to users of your website so the product is not available for purchase. This is a good option if you have a product that is temporarily out of stock, if you want to add the product to your cart in advance before it becomes available, or if it is only available for a certain period of time. You can use the checkboxes next to the product names if you want to unpublish multiple products at the same time by using the Bulk Actions drop-down menu.

The right side of the Products page in your Dashboard is all about adding new products or editing existing ones.

Product Name is the name of your product that appears to your customers. Do not use internal stock numbers for Product Name unless this is something that your customers are used to seeing for product names.

Product Price is the base price of your product, before any taxes, shipping, or other applicable fees or discounts. Sale Price is the price of your product on sale.

The WYSIWYG Editor (what you see is what you get) is the same Visual/HTML editor that is used everywhere else on your WordPress site for adding/editing Pages and Posts. You can view the other WordPress Tutorials here for further information on this part of your site.

The Categories and Tags section is for organizing your products (see Groups above) and for adding SEO-related tags. Tags are like keywords for a product that allow your products to be more easily found and recognized by Search Engines.

The Price and Stock Control section is something that you shouldn’t need to select too many options for. Internet Tax laws are different for every state. This should have been set up during site development process previously. The only box you will need to check is the “limited number of this item in stock” if it applies to your product and you are using your WP E-Commerce software to assist with inventory management.

The Shipping Details section is to determine the shipping method for this particular product. Be certain to set the necessary options for the shipping choice you have decided on.

The Variation Control section below the Shipping Details is for adding extra product attributes, like different colors or sizes that are available for the same product.

The Advanced Options section below the Variation Control is for SEO (Search Engine Optimization) information on an individual product basis. If you want each product page to have unique page titles and descriptions, you would add it here.

The Product Images section allows you to upload multiple images for your product so customers can see what it looks like before purchasing it. You can upload more than one image for each product, but the default per product is to only display one image per product. The image on the far left is the one that will display as the main product photo.

The Product Download section is for uploading digital products for sale, like mp3 songs and .zip files. You can only have one file at a time per product.

When you are done adding all of the information for your product, click the Add New Product button.

If you want to edit an existing product, it has the same options that have been described here, and you will follow the same process.

Advanced Options

The Marketing page is used for creating coupon and discount codes for products in your shopping cart. The other options in the Marketing section are for advanced users.

RSS Address is used for RSS feeds of your website products/information. You will know if you need to use this or not.

The Settings page is detailed information on how your shopping cart works. Check through here to make sure the information is correct but do not change anything if you don’t know exactly what it does. This could break your site!


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